Access operations, unified.

Visitors, door credentials, and employee attendance on one people model — so security, reception, and HR stop operating in silos.

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Visit & Host Access & Space Time & People

Strategic integrations

Built with access-management collaborators

Apertio works alongside leading access-control partners so temporary credentials and attendance punches land on the hardware you already trust — without a rip-and-replace.

Core capabilities

Deep dive into every pillar that runs the day

Visit, Access, Time, and Risk — expanded journeys and capability grids so operators see exactly what Apertio covers before a demo.

Visit & Host

Guests → passes → desks

Access & Space

Rooms → profiles → ACS

Time & People

Punches → rules → export

01 — Visit & Host

From pre-registration to gate pass

External guests move through a controlled lifecycle. Hosts and desks share one presence model with two site modes: lobby reception or security gate.

01
Pre-register
Guests submit identity, host, purpose, schedule, vehicle, and photo — duplicate and watchlist checks run at the door.
1
02
Host decide
Approve, deny, or preapprove. Hosts can also book and share a pass without a public self-register path.
2
03
Issue pass
Digital pass + QR via link, email, or WhatsApp. Optional branded printed gate pass for desk print.
3
04
Desk & wayfinding
Lobby or gate modes: scan, check-in/out, deny, walk-in. Guide Me steps unlock after reception when configured.
4

Public status & QR

Host portal

Pending queue, room booking, personal watchlist, print, and shift QR.

Lobby & gate desks

Shared presence API with site mode selecting reception vs security behaviors.

Live guest track

On-site presence arc with wayfinding steps tied to check-in state.

02 — Access & Space

Rooms, profiles, temporary credentials

Bookable spaces and access profiles drive where people may go. Temporary door rights appear only while a visit is live — then revoke cleanly.

Rooms & bookings

Capacity, floor, location, and buffers
No double-book; extend when clear
Internal meetings without public passes
Token charge after free-room check

Access profiles

Standard / VIP / Contractor presets
ACS group IDs and area labels
Assignable roles and require-before-check-in
Subset-on-downgrade fallbacks

Temporary credentials

Check-in provisions visitor identity
Profile change updates groups live
Check-out revokes / deactivates
Server-side only — doors stay SoR

Live presence for occupied spaces — separate from employee attendance objects.

Two presence domains

03 — Time & People

Punches to payroll-ready sheets

Time & Attendance climbs from people foundation through live punches to enterprise exceptions — without a second parallel user table.

Foundation

People & structure

01Employee master with photo and org path
01Manager chain and direct-report scope
01Sections as attendance units
01One identity family with role grants

Time config

Shifts & rules

02Day / Night / Flexi shifts and rosters
02Holidays, weekly offs, rule categories
02Punch, OT, comp-off, late, round-up
02Rule preview before go-live

Live ops

Punches & sheets

03Webhook + poll punch ingestion
03Immediate DailyTimesheet recompute
0324h+ and cross-midnight correctness
03Employee live portal and admin views

Enterprise

Exceptions & export

04Exception queue and auto-absent sandwich
04OT / comp-off request and approve
04Section and hierarchy managers
04Payroll-ready CSV — export only

04 — Risk & Ops

Controls that keep visits and attendance auditable

Watchlists, notifications, live desks, and exports sit across modules — so security and HR share the same operational truth.

Watchlists & blocklists

Global banned lists, personal host lists, staff blocklist, and admin override with mandatory reason.

Notifications

Email, WhatsApp, SMS with delivery log and retry — plus in-app reminders for visit and attendance events.

Live dashboards

Security presence KPIs, desk live lists, and section / employee attendance dashboards.

Reports & exports

Visitor analytics and PDF/Excel security reports alongside scoped timesheet exports.

Analytics & insights

Operational metrics security and HR already recognize

Illustrative operational signals — visitor volume, show rate, and punch health — styled like production desk dashboards.

7-day visitors

1,219

+8.4%

Show rate

91.2%

+2.1%

Live presence

−3 on site

Visitor volume (7 days)

Expected vs arrived

Punch throughput

Punch events / day

Gate desk — live list

Hover a row for secondary actions

Ananya Mehta
Expected
V-2041 · Host Dr. Rao · Gate A
James Okonkwo
Inside
V-2042 · Host Facilities · Lobby 2
Priya Nair
Approved
V-2043 · Host CS Dept · Block B
Chen Wei
Overdue
V-2044 · Host HR · Gate B

Architecture

How Apertio connects hardware to software

Readers stay the door and punch source of record. Apertio orchestrates identities, presence, and timesheets without putting secrets in the browser.

01
Hardware edge
Access readers and ACS doors at the edge — your existing hardware stays the source of record.
02
Apertio adapters
Server-side clients provision temp visitors and sync employee biometric users.
03
Domain services
Visit ACS on/off, PunchLog → DailyTimesheet, watchlists, and notification logs.
04
Portals & exports
Host, desk, employee, and admin surfaces — plus payroll-ready CSV handoff.

Next step

Ready to unify access operations?

Apertio is delivered with your access-management collaborators. Tell us about your sites and we will walk through Visit, Access, and Time on your hardware spine.

Talk to us